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Executive Assistant

Administrative support of our Executive Vice President of Worldwide Strategic Partnerships of IMEC located in San Francisco, working out of our HQ in Leuven keeping the connection between imec Belgium and USA.




Electronics & Engineering

What you will do

In this job, your responsibilities are:

  • Manage the agenda and coordinate the activities of the EVP and ensure efficient planning of the activities.
  • Coordinate and organize internal & external meetings, conferences, business lunches, conference calls, business travel, project events, team events etc.
  • Support the external teams of imec business (US and Asia) on setting up meetings with partners of IMEC and scheduling.
  • Support the Business team of imec on coordination between teams with different functions and different locations.
  • Provide communication with various internal and external contacts, also keeping the connection between imec USA and Belgium.
  • Help with overflow of work with other admin team in the Business group should it be needed and work as a team.
  • Manage and monitor the incoming and outgoing correspondence.
  • Perform various operational and administrative tasks (stock management of office supplies, desk and pc allocations) for the sales team.
  • Execute confidential tasks and handle confidential information in a diplomatic way.
  • Accompany important business clients, both externally and internally.

What we do for you

We offer you the opportunity to join one of the world’s premier research centers in nanotechnology at its headquarters in Leuven, Belgium. With your talent, passion and expertise, you’ll become part of a team that makes the impossible possible. Together, we shape the technology that will determine the society of tomorrow.

We are committed to being an inclusive employer and proud of our open, multicultural, and informal working environment with ample possibilities to take initiative and show responsibility. We commit to supporting and guiding you in this process; not only with words but also with tangible actions. Through imec.academy, 'our corporate university', we actively invest in your development to further your technical and personal growth.

We are aware that your valuable contribution makes imec a top player in its field. Your energy and commitment are therefore appreciated by means of a market appropriate salary with many fringe benefits.

Who you are

  • You have a bachelor’s in office management and experience in a similar job.
  • You are flexible and when needed willing to accommodate your schedule to US West Coast.
  • You have excellent organizational skills.
  • You can multi-task and prioritize efficiently; you are stress resistant.
  • You are a team-player but are also able to work autonomously and take initiative.
  • You have excellent communication skills.
  • You have the technical competences to work with Microsoft office (Outlook/Word/ PowerPoint/Excel), Adobe Acrobat Internet explorer, Sharepoint, One Drive, Skype for business, Webex.

How can we help?

The Leuven MindGate team is at your disposal for any questions about the Leuven Innovation Region. Do you want to invest, work or study in the region? We can help you find your way.

We also facilitate collaboration and innovation between companies, knowledge institutes and government within the Leuven Innovation Region, and we are happy to guide any of these stakeholders towards innovation.