Most of the services at City Hall work with scheduled appointments. Picking up documents doesn't require an appointment.
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Professor Van Overstraetenplein 1
Registration, setting up an address and obtaining residence permits can cause a lot of questions. Don't make things harder than they already are. Here you can find your first to do's in Leuven.
First things first: all internationals are required to register at the Foreigners Office ('Dienst Niet-Belgen') of the City Hall in Leuven. The procedure and necessary documents needed will vary upon your reason of stay (work or study), length of stay and nationality.
After registering at the Foreigners Office, your neighbourhood police officer will drop by your new address to verify that you actually live there. Be sure to clearly put your name on your doorbell or mailbox.
Due to the large number of addresses that need to be checked, there can be a delay of several weeks. In very exceptional cases, those of a delay of more than 10 weeks, you can get in touch with the police via email@example.com.
If you are not at home at the time of the officer's visit, you will receive a letter inviting you to report to the police station in your district. Make sure you do this as soon as possible in order to avoid misunderstandings or future administrative problems.
The card you receive after registering at city hall is your official residence permit and serves a similar function in Belgium as your own national ID card. However, your national ID card and/or passport are the only documents which serve to prove your identity, while your residence permit serves to prove that you are authorized to legally stay in Belgium. To extend the validity of your residence permit, report to the Foreigners Office about 30-45 days before its expiry date
If you lose your residence permit, you must report this in person at the locale police station and sign an official declaration of loss. Bring along two passport photographs as well. After an investigation by the police, you will be given a duplicate of your residence permit.